7 Ways to stay on top of your everyday tasks

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Working from home, a local cafe, or even while traveling is never an excuse to slack on productivity. In fact, making productivity a part of your routine will make your daily to-do list seem easier with each day. Check out these apps and devices to improve your productivity anywhere.

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Whether you have the same things to do day after day or your work is extremely varied, it can be easy to get lost in your to-do list. Some of you might have a digital list that you constantly add to throughout the day or week. Or, if you’re like me, you might put pen to paper and keep things old school. But, if you’re reading this blog, your current method probably isn’t the best.

Technology is here to help.

These apps, devices, and tips are here to transform the way you get things done. There’s something for everyone, no matter your style of work.


Offering you a full view of all your tasks, Trello helps you visualize everything you need to do. You have total control over how you’d like to set it up. At Gadget Flow, we use it for our meetings and have to do lists for the current meeting as well as upcoming tasks. When something is completed, it gets archived which means you can search for it whenever you need. The drag-and-drop UI lets you assign people, add tags, create alerts, and more.

[youtube https://www.youtube.com/watch?v=xky48zyL9iA?feature=oembed&w=500&h=375]


Similar to Trello, Asana has a drag-and-drop board to help you navigate your tasks. But, it also incorporates a list view, timeline, calendar, and progress to help you visualize everything. If your workload requires more in one place, don’t worry – Asana also has a section to upload files and even a conversation area for you and your colleagues.

[youtube https://www.youtube.com/watch?v=IMAFWVLGFyw?feature=oembed&w=500&h=281]


It’s simple, it’s efficient, and it gets the job done. Any.do puts all your tasks in a priority view on your smartphone. This way, you’ll know what’s due ASAP and what you can put off until tomorrow or next week. It also incorporates a calendar and scales across your tablet, smartphone, desktop, and laptop. You can even set location-based reminders so things stay truly out of sight and out of mind until you need them.

[youtube https://www.youtube.com/watch?v=wTHrQlNhZkA?feature=oembed&w=500&h=281]


Going beyond your work to do list, Wunderlist helps you get stuff done in every area of your life. It can help you plan a trip, meet project deadlines, and even collaborate with other users. Because it’s an app, you can share your lists with your colleagues, friends, and family. Plus, the app lets you customize your reminders to give you plenty of time to complete everything. It really comes in handy for things like a shared project so everyone’s on the same page.

[youtube https://www.youtube.com/watch?v=–4Cg4id5FI?feature=oembed&w=500&h=281]

Phone reminders

You can’t deny the convenience of a smart assistant, especially when it resides in your pocket. When you’re in a rush, there’s nothing easier than saying “Hey, Siri – ” to add something to your reminders. It’s perfect for those times when waiting for an app to load just doesn’t cut it.

Google Calendar

The tried and true. Google Calendars are exceptionally easy to navigate, share, and edit. The design is without bells and whistles, but the platform isn’t. It integrates with your inbox and is a breeze to send details invites as well as reminders. With an event in place, it’s as vital for digital nomads as it is for office dwellers.

Smart pens and notebooks

There’s something about writing that helps you commit things to memory. Of course, our brains aren’t foolproof and having technology as a backup can really come in handy. There are loads of smart notebooks and smart pens that automatically save all your doodles and ideas to the cloud. From there, you can access them effortlessly and easily from just about anywhere. Here are some of our favorites:

Do you have any great tools for better productivity? Let us know in the comments!

The Gadget Flow Daily Digest highlights and explores the latest in tech trends to keep you informed. Want it straight to your inbox? Subscribe now.

Subscribe on Messenger

Ashley Timms is the Editor in Chief at Gadget Flow where she gets to write about the most incredible products in the world. When she’s not writing, she’s producing fine art dog photography.

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